If you have received federal student loans and you have graduated, stopped attending or dropped below six credit hours, you are required, in accordance with Department of Education regulations, to complete exit counseling. You may submit exit counseling online by going to www.studentloans.gov.
The College reserves the right to cancel classes. All tuition and fees associated with cancelled
sections will be refunded to the student’s account. Activity and registration fees will be
refunded as well, if a student’s entire schedule is cancelled.
Students are allowed to drop or withdraw from classes up until two weeks prior to finals with
an instructor’s signature. However, refunds are issued only for classes officially dropped as
1. 100 percent refund period-First week of classes
2. 50 percent refund period-Second week of classes
3. 0 percent refund period-After second week of classes
Check Schedule of Classes for semester specific information.
Return of Title IV Funds
Students who withdraw from all of their classes either officially with a grade of W or unofficially with a grade of XW or E prior to the 60% point in the semester will have their financial aid award adjusted to reflect the percentage of the term completed. This adjustment is called a Return of Title IV Funds (R2T4) and can result in owing a balance to WCCCD and/or the Department of Education.
Federal Aid Refund/Repayment
Title IV Financial Aid funds are awarded to a student under the assumption that the student
will attend school for the entire period for which the assistance is awarded. When a student
withdraws, the student may no longer be eligible for the full amount of Title IV Financial Aid
funds that the student was originally scheduled to receive.
The amount of assistance you’ve earned is determined on a pro-rata basis. That is, if you
completed 30 percent of the payment period or period of enrollment, you earned 30 percent
of the assistance you were originally scheduled to receive.
R2T4 Calculation Example:
A student is enrolled in a class that lasts for 10 weeks and received $1,000 in Pell Grant funds for
the class. At the end of week three, the student withdraws from the class. The student did
not earn the entire amount of Pell and must be billed for part of the award. The amount of
Pell to be billed is determined by the percentage of class the student completed. In this case,
the student will be billed $700 because only 30% of the class was completed.
1. The student completed 30% of the class:
3 weeks (completed) x 100% = 30%
10 weeks (length of class)
2. The student earned $300 of the Pell award:
30% of $1000 (Pell awarded) = .30 x $1000 = $300.
3. Therefore, the student will be billed $700:
Total award – Amount of award earned = Amount of award billed back to student
$1000 - $300 = $700